Back Office Support for Painters & Contractors.
A consistent pipeline without the payroll.
We handle inbound and outbound lead booking, project coordination, and recruiting — so your team never sits idle waiting on a full-time hire.
Stop Searching. Start Leading.
-
100%
U.S. Based Talent
- Deep Industry Specialization
- Scalable to any Demand
- Daily Reporting
- Clean Documentation
- Measurable Results
WHAT WE DO
Three services. One Point of contact.
Inbound + Outbound Lead Desk
Inbound and outbound calls, answered and scheduled — every lead follows up, every time.
Project Coordinator Desk
Job scheduling, client updates, and documentation kept clean from estimate to close.
Hiring Support
Top-tier hiring support for sales, project management, and once roles —vetted before they reach you.
HOW IT WORKS
Onboarded in days, not months.
Step 1:
Strategy Call
We’ll learn your process, tools and where the gaps are costing you leads.
Step 2:
Custom Setup
We build your
pipeline, scripts, and
reporting cadence
around your
business.
Step 3:
Go Live
Your dedicated support starts booking, coordinating and recruiting - daily followed by weekly reporting
Built for Contractors Who Are Growing Fast
If your business is missing calls, slow to follow up, or trying to manage leads between jobs,this service is built for you.
- Inbound & Outbound calling to current leads + old leads
- Estimate booking + confirmations
- Project intake + coordination to keep jobs moving
- Hiring support for sales, PMs, and other roles
- Coverage for your admin's lunch, PTO, sick days and meetings
Automation Helps. Human Follow-Up Closes.
AI tools can help organize your workflow, but contractors still need real people to answer leads, handle scheduling, and build trust with customers.
Our team gives you the human follow-through that helps turn leads into booked jobs.
The Problem
Most contractors don’t lose jobs because of quality—they lose jobs in their communication & follow-up gaps.Leads sit untouched, old estimates go cold, projects start without clean intake, and hiring drags on for weeks.
When you and your team is busy, the office work becomes inconsistent.
Our Solution
We keep your pipeline moving—without needing to answer live incoming calls.Leads sit untouched, old estimates go cold, projects start without clean intake, and hiring drags on for weeks. When your team is busy, the office work becomes inconsistent.
The Result
You get a more reliable, more professional, and more organized support system — without the immediate cost and complexity of building a full in-house office team.
We are your back office team that produces results
My Virtual Resources provides trained industry talent to help your business scale and increase revenue.
Call new and current leads
Follow up on old leads and missed opportunities
Book estimates and reschedule no-shows
Gather job-ready intake details
Keep the CRM clean and updated
Support recruiting and onboarding when you’re hiring
Other ways to use our support
Use us to cover your onsite office team’s downtime.
Lunch breaks
PTO and sick days
Meetings and training
Busy weeks and seasonal surges
FMLA & Leave
Your pipeline stays active even when your in-house admin is offline.
Most Contractors Don’t Have a Lead Problem —They Have a Follow-Up Problem
You’re already paying for leads (or getting referrals), but jobs are lost when:
- Calls go to voicemail
- Callbacks happen too late
- Estimates don’t get scheduled fast enough
- Proposals don’t get followed up
- No one has time to keep the CRM updated
Flexible Monthly Support Packages
All packages are monthly retainers based on business volume (lead contacts, active projects, and hiring needs).
Investment starts at only $700 / month
Starter
Inbound + Outbound Lead Desk + Booking
Turning Leads into BOOKED estimates.
- Calling current leads, old leads, and prospects
- Booking estimates + confirmations + reminders
- CRM updates + dispositions
Growth
Lead Desk + Booking + Project Intake + Coordinator
Smooth and efficient production handoffs
- Starter Plan
- Job-ready intake (photos, colors, access, HOA, pets, parking)
- Pipeline cleanup + coordination
- Scheduling confirmations + basic change order tracking
Scale
Outbound Lead Desk + Booking + HR, Recruting, Onboarding Support
True back office plus hiring and onboarding support
- Starter Plan
- Growth Plan
- Vendor / GC paperwork support
- Full Hiring support for Sales, PM etc.
- Applicant prescreening
- Multi-touch interviewing
- Background checks
- Onboarding (paperwork + systems access coordination)
- Custom training schedule per role
Why Contractors Choose My Virtual Resources
We understand contractor businesses
Our service is built for businesses that live on calls, estimates, follow-up, scheduling, and customer communication. I understand the pace, pressure, and moving parts of estimate-based service businesses.
We combine Lead Desk + Ops support
Many businesses do not just need the phone answered. They need someone to help move the lead all the way through the process. That is why my service supports both front-end lead response and back-end follow-through.
We focus on revenue-impacting support
This is not generic VA work. I help support the parts of your business that directly affect growth — lead response, estimate booking, follow-up, deposit flow, and CRM organization.
We create structure, not just task completion
I help build systems around scripts, booking rules, follow-up processes, CRM stages, and team workflow so your business runs smoother and more consistently.
We help reduce owner overload
You should not have to be the estimator, scheduler, callback person, admin, and follow-up coordinator all at once. My service helps remove that bottleneck so you can focus on higher-value work.
We bring a human touch to a process that still needs people
Automation helps, but customers still want quick responses, professionalism, and trust. My service gives you organized human support where it matters most.
We’re built to grow with you
Whether you need help with calls and booking or deeper estimate-to-cash support, my services can scale with your business as your needs grow.
What our clients say
trusted by crews who need it most
Discover how our clients gain back time, increase efficiency, and grow their businesses with assistants who are fully managed for them—every single day.
Family-owned, second-generation painting company serving Central Ohio. They generate 1+M annually in revenue. They offer residential and commercial painting. We provided administrative support services to them to take phone calls, book leads, and recruit other roles.
PICK ONE: 30-DAY $497 FLAT-FEE SPRINT
Option A: Estimate & Invoice Follow-Up
- Or -
Option B: 500 Cold Lead Calls
Reliable Support - Wherever You Are
Jacksonville, FL
Miami, FL
Orlando, FL
Washington, DC
Seattle, WA
Los Angeles, CA
New York, NY
Alexandria, VA
Pittsburgh, PA
Atlanta, GA
Las Vegas, NV
Tampa, FL
Ready for a pipeline that never sleeps?
Book a 20-minute call - no obligation, no pressure.